Race-day preparation

A checklist of things to verify before the race starts.

Before officials arrive

• [ ] Event is created and configured.
• [ ] Races are set up with correct distances, rules, and penalty settings.
• [ ] Course map is uploaded and processed (KML with swim/bike/run layers).
• [ ] Athlete data is synced (for organisations with API integration).
• [ ] Number series are configured for each race and gender category.
• [ ] Event documents (rules, briefing notes) are attached.
• [ ] Weather data is current.

When officials arrive

• [ ] All officials have joined the event (via QR code or pre-assignment).
• [ ] Each official has the correct user role and TO assignment.
• [ ] Chat channels are active and officials can send messages (medium/large events).
• [ ] Officials' devices have the latest app version.

Final checks

• [ ] Run a test penalty submission in demo mode.
• [ ] Verify that notifications are working (submit a test penalty and check that the right people receive alerts).
• [ ] Confirm that location tracking is active for officials who need it.

Starting the race

When everything is ready:

1. Ensure all officials are in position.
2. Start the race from the race view (requires Head Referee or Technical Delegate permissions).
3. The race status changes to active, enabling real-time features.

Warning

Once a race receives its first penalty or incident, most configuration options are locked. Double-check everything before the first submission.

During the race

Monitor the race from the race view dashboard:

• Watch for incoming penalties and incidents.
• Track officials' positions on the course map.
• Use chat for coordination.
• Update weather and environment data as conditions change.