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Race reports

Race reports compile all penalty and incident data from a race — with its weather, officials and athletes of note — into a PDF for distribution.

Generating a report

Race reports are generated automatically when a race ends. When a race is stopped (changed from active to inactive), the system creates a PDF report and attaches it to the event. There's nothing to press. If a race is stopped more than once, the new report replaces the previous one under the same link, so a link you've already shared opens the latest version.

Demo races don't get a report. For merged races, the merged race gets one report that combines data from all source races into a single document; the source races don't get reports of their own.

The race log records each report with a "Race Report generated" entry, or a "Race Report generation failed" entry if something went wrong.

What's in a report

Times in the report are in the event's time zone. A report includes:

  • Cover page — race name (for a merged race, the races it combines), event name, location, dates, start time, category, and distances.
  • Summary — counts of DNF and DNS, DSQ, penalties, approved or served penalties, incidents, and users. The race's options (such as penalty boxes, stop-and-go, drafting, ready check and tracking), penalties and incidents by type, and a map with the penalty and incident locations.
  • Weather — the latest wetsuit ruling; a chart of air temperature, water temperature and wind over the race, from an hour before the start; the on-site measurements officials recorded (air, water, WBGT, humidity, wetsuit, and who recorded them); and any severe weather.
  • Penalties table — every penalty with time, athlete number and name, country code, type, status, reporter, description, and a map thumbnail showing where it was issued. Walk-ins (athletes who served at the penalty box before a referee's report) are tagged walk-in. A walk-in that was merged into the referee's report appears once, as that report, and is counted once.
  • Walk-ins without a report — walk-ins that no referee's report was merged with and that race control hasn't closed as "No report expected": when the serve started, the athlete, the type, how long they served, and who recorded it. Only included when there are any.
  • Incidents table — every incident with time, athlete number and name, country code, type, status (with DNF or DNS), severity, reporter, description, and map thumbnail.
  • Photos — the still images attached to penalties and incidents, collected into a dedicated section: up to four per penalty or incident and 40 per report. Videos aren't included.
  • Users and assignments — everyone assigned to the event, with their role. On races with TO roles, officials who aren't appointed to the race are left out.
  • Athletes of note — athletes with a DNF, DNS, DSQ, penalty or lapped status. Clean finishers are left out.

Athlete check-in records aren't part of the report.

Report access

The report is added to the event's documents, titled Race Report — and the race name, with its penalty and incident counts and the date it was generated:

  • Web — the Documents tab on the event page.
  • Phone — Event Documents on the event's info page, or Documents in race mode's tools folder.

Only people whose role can download reports see it — by default organisation admins, technical delegates and technical officials. See Users and permissions.

The report's link opens for anyone who has it, so share it only with people who should see the report.

Who gets the report

Reports can be shared with:

  • The governing body — for official records and compliance.
  • The local organising committee — for event documentation.
  • Timing teams — for integrating penalty data with race results. For live penalty data, see API integrations.
  • Media — for race coverage (with appropriate access controls).

Race log

In addition to formal reports, RaceRanger keeps a race log that records every action:

  • Penalty submissions, approvals, and status changes.
  • Incident submissions and updates.
  • Weather and environment updates.
  • Who performed each action and when.

You read it on the Race log tab in race control, or read-only from the race-mode tools on your phone — see Race control. The race log provides a complete audit trail for the race.