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Event setup

Once an organisation admin creates an event and assigns you as a technical delegate, you can configure it for race day.

Event details

Review and update the event basics:

  • Name, location, dates — confirm these are correct.
  • Event URL — link to the event website for officials' reference.
  • Documents — attach PDF files (race rules, course maps, briefing notes, local regulations). Officials can view these from within the event.

Features and event size

Features are determined by the event's size tier (small, medium, or large):

  • Chat — team communication channels. Available on medium and large events.
  • Voice commands — AI-powered voice input for hands-free penalty and incident reporting. Available on medium and large events.

There are no separate toggles for these features — they're automatically enabled based on the event size.

On the web, the event page shows the event's documents and chats as card overviews. If you have edit permission, you can add documents and chats from the + action menu and edit or remove custom chats directly from the chats overview.

Setting things up with the AI assistant

If your organisation has it enabled, the AI assistant can do much of this setup for you — assign officials, change race and event settings, add bib-number ranges, and create races — from a plain-language request or a pasted roster. You review every change before it's applied. Open it from the event's + action menu on the web, or the side drawer in the app.

Weather

RaceRanger automatically fetches weather data every hour for active events and events starting within the next week. The data includes:

  • Temperature (current and daily forecast)
  • Wind speed and direction
  • Humidity
  • UV index
  • Precipitation probability
  • Sunrise and sunset times
  • Wet bulb globe temperature (WBGT, for heat stress assessment)
  • Water temperature (when available)

This data appears within the event view and is included in race reports.

Officials with the right permissions can also manually record on-site measurements (air temperature, water temperature, WBGT) and set the wetsuit status (mandatory, optional, or not allowed). Manual measurements are tracked separately from automated readings and appear in the race report's weather section.

Event documents

Attach PDF documents to the event for easy access by all officials. Common documents include:

  • Competition rules
  • Course maps
  • Officials' briefing notes
  • Local organising committee contacts
  • Emergency procedures