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Race templates

Setting up a race is the most detailed part of preparing an event — distances, penalty times, and a dozen race options. Race templates let you capture that setup once and reuse it, so a new race starts from a known-good configuration instead of a blank form.

A template belongs to your organisation and is available across all of its events. Organisation admins create and manage templates; anyone who can set up a race — organisation admins and technical delegates — can apply one.

What a template captures

A template stores the configurable part of a race, not the event-specific part. It keeps:

  • Swim, bike, and run distances.
  • Standard and drafting penalty times.
  • Race options — drafting allowed, run / bike penalty box (and bike box count), whether the penalty box must accept penalties, stop-and-go, ready check, TO assignments, tracking, reduced notifications.
  • Default bib-number ranges — only when your organisation does not use athlete import. When athlete import is on, numbering comes from the imported start list, so the template simply leaves bib ranges out.

It does not store the things that are unique to each race: the race name, gender, start date and time, course map, merge state, or recorded results. You set those per race when you apply the template.

Managing templates

Open your organisation, then Edit organisation. The editor has a Templates tab next to Feedback.

  • New template — build a template from scratch. You give it a name and an optional description, then fill in the same gender, distances, options, and (when applicable) number ranges you'd set on a race.
  • Edit — change an existing template. Races already created from it are not affected.
  • Copy — duplicate a template under a new name as a starting point for a variant (for example "Sprint" → "Sprint (relay)").
  • Delete — remove a template. Again, races already created from it are not touched.

Saving an existing race as a template

The quickest way to create a template is from a race you've already set up. Open the race for editing, then use the Templates menu at the bottom-left of the editor and choose Save as template. The template is pre-filled with that race's current configuration — give it a name and save. This works from any race in the organisation.

Applying a template

To a new race

When you add a race, RaceRanger asks whether to start from a template. On the web, open the event's + action menu and choose Add race; if your organisation has any templates you'll see a Start from a template? chooser. Pick Blank race for the usual empty wizard, or pick a template to pre-fill every step — then adjust anything you like and finish the wizard as normal.

To an existing race

Open the race for editing, use the Templates menu, and choose Apply template. Pick a template and confirm. The race's distances, penalty times, and options are replaced with the template's values; you then review the form and Save — nothing changes until you do.

Two safeguards apply, exactly as they do for normal race edits:

  • Settings locked after a race starts are kept. Once a race has its first penalty or incident, options like gender, drafting, and the penalty box are locked. Applying a template leaves those untouched and only updates the fields that are still editable.
  • Number ranges are not changed when applying to an existing race — a race usually keeps its own bibs. (Number ranges are carried over when you create a new race from a template.)

Templates can't be applied to demo or merged (virtual) races.

Templates and the AI assistant

If your organisation has the AI assistant enabled, it can see your templates. You can ask it to create a race from a template ("add an Elite Men race using the Sprint template, starting at 9:00") or to set an existing race up like a template — and, as always, it proposes the changes as a checklist you review and apply.