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Athlete management

Athletes are the people competing in a race. Managing the athlete list ensures that officials can quickly look up athlete numbers when submitting penalties and incidents.

How athletes are added

Imported start lists. If your organisation's events are imported from a timing or results provider through an API integration, each imported race gets its start list from that provider. These races have athlete sync switched on, and RaceRanger refreshes their start lists by itself: a day before the start, an hour and half an hour before it, and at the start. Only races with athlete sync on are refreshed. The switch is in the race editor's Advanced tab, which only the RaceRanger team sees — ask them if a race should start or stop syncing.

Without an import. Officials enter athlete numbers when they report penalties and incidents, and each number is checked against the race's number ranges. An athlete appears in race control once a penalty or incident is reported for their number.

Re-syncing a start list

If the start list has changed — late entries, swaps — pull it again:

  • Web — in race control, open the Athletes tab and click Import athletes. The time of the last sync shows underneath.
  • App — in race mode, open Start List from the tools folder, tap the sync button, and confirm with Sync.

You see these controls when you can edit the event and the race has athlete sync on. A sync replaces the race's athletes with the current start list, and athletes who are no longer on it lose their bib number. For events with multiple schedules or merged races, the sync updates the start lists across all the races.

When the race log flags the start list

If an athlete isn't in the imported start list — for example, a number that was never on it — their penalties and race status aren't sent to your results provider. The race log flags this with External sync skipped: "This athlete is not in the imported start list, so their penalties and race status are not sent to the results provider. Re-sync the start list to fix." Re-sync the start list as described above.

Number ranges

Number ranges define the valid athlete numbers for each race — set them on the race editor's Numbers tab (see Race configuration). Even without a full athlete list, number ranges are important:

  • Each race has its own ranges, and they belong to the race's gender category.
  • A race can have several ranges, for example 1–99 and 200–299.
  • When an official enters an athlete number, the app checks it against the ranges to catch typos and make sure the number belongs to the race.

Athlete status flags

During a race, athletes can be flagged with status indicators:

  • DNF (Did Not Finish) — the athlete withdrew from the race.
  • DNS (Did Not Start) — the athlete didn't start.
  • DSQ (Disqualified) — the athlete was disqualified.
  • Lapped — the athlete was lapped.
  • Has penalty — the athlete has at least one penalty.
  • Has drafting penalty — the athlete has a drafting-specific penalty.

These flags are updated automatically when penalties and incidents are submitted. Race control's Athletes tab shows how many athletes are still in the race (IN RACE) and lets you filter the list — see Race control.

Relay athletes

In relay races, the members of a team share the team's race number and are told apart by their leg, A to D. Officials pick the leg when they report a penalty or incident, and the lists, the race log, and the map show it next to the team number.